Introduction
AIPMS · AI-Powered Property Management
Maximise Revenue.
Reduce Costs.
Run Smarter with AI.
One intelligent platform for short-term letting and long-term leasing — sharing the same property record — seven connected portals and apps, built around three outcomes that matter to your bottom line.
The problem
Running a property portfolio today means stitching together five different tools.
Scattered channels
Airbnb, Booking.com, Stayz and direct bookings, tracked in separate tabs.
Flat-fee guesswork
Cleaning & maintenance billed at a flat rate, whether the job took one hour or four.
Manual verification
No easy way to confirm a turnover was actually done to standard before paying.
Guest questions, every time
Wifi passwords and checkout times, answered one message at a time.
Pillar one
Maximise Revenue
- Unified calendar merges every channel into one grid and surfaces vacancy gaps automatically — no more checking four booking sites to find a hole in the schedule.
- One-click AI campaigns draft a caption, hashtags and platform picks for any vacancy gap, ready to post or schedule in seconds.
- Revenue trend visibility for the whole portfolio, and per-property, so pricing and marketing decisions are backed by real numbers.
- Guest-initiated upsells — guests can request to extend their stay right from the Guest App, with the nightly rate shown plainly. A low-pressure revenue channel your team approves in one click, not a hard sell.
Pillar two
Reduce Costs
- Usage-based billing replaces flat cleaning fees — labor and linen are costed to the actual job, tracked automatically from arrival to departure.
- AI clean-check compares after-photos against reference shots before a job is marked done, catching missed rooms without a manual inspection visit.
- Transparent contractor payouts — every team sees exactly what they earned, by job, by property, by month.
Pillar three
Run Smarter with AI
- AI Trainer answers pricing, onboarding, and billing questions on demand — a back-office expert available to every staff member, instantly.
- AI-drafted marketing writes the caption and hashtags for every vacancy campaign, so filling a gap takes a click, not a copywriter.
- AI guest concierge answers wifi, checkout, and local-area questions around the clock — no front-desk phone call required.
One platform
Seven connected experiences, one source of truth
Staff — Web portal
Back-office
Owner — Desktop
Statements & growth
Contractor — Desktop
Jobs & payouts
Owner — Mobile App
On the go
Housekeeper — Mobile App
Built for the field
Guest — Mobile App
No account needed
Tenant — Web portal
Long-term leasing
New since 26 August
Real trust accounting and WhatsApp — live, not simulated
- Bank-reconciled trust accounting — a real (sandbox, for now) bank feed connects via Basiq and matches automatically against the trust ledger. Bank balance, ledger balance, and every owner's balance — checked three ways, every sync.
- WhatsApp, in the same Inbox — real guest WhatsApp messages land AI-classified, right alongside Airbnb, Booking.com and direct enquiries. Reply without leaving AIPMS.
- Built with AU compliance in view — AUSTRAC's AML/CTF regime (mandatory since 1 July 2026) is flagged directly on the Trust accounting page as a go-live checklist item, not quietly ignored.
New — Long-term leasing
One property record. Either letting type. No second system.
- A guarded mode switch — any property can move between short-stay and long-term leasing without losing its history. The switch is blocked while there's open business on the other side, so nothing falls through the cracks.
- AI inspection scheduler & compliance dashboard — every lease due for a routine inspection is proposed as one batch, grouped by region; approving books each one and sends the tenant's notice automatically. A live view of due, overdue, clear and flagged across the whole portfolio.
- The same AI clean-check pipeline, repointed — condition reports compare a room against that lease's own entry baseline instead of a portfolio reference, flagging only what actually changed.
- A real tenant portal — rent statement, lease terms, condition reports, and maintenance requests that land directly on the staff work-order board, tagged as tenant-raised.
New — Guest App
The front desk, in every guest's pocket
- Scan and go — a QR code on the welcome card, verified with just a last name and arrival date. No app download, no account.
- All the essentials — dates, checkout time, wifi, and house notes, on one screen.
- Self-serve stay requests — extend the stay, early check-in, late checkout and more, with the nightly rate shown plainly up front and approved by staff in a tap — a low-pressure revenue channel, not a hard sell.
- Explore, rate, and chat — a live weather forecast and local recommendations, a quick star rating after checkout, and a friendly AI concierge answering questions day or night.
Why AIPMS
Three groups. One platform, working for all of them.
⌂
Owner satisfaction
Usage-based billing, transparent statements, and AI growth suggestions — clear returns, not a black box, across short-stay and long-term alike.
♥
Guest & tenant experience
Self-serve stay requests and a friendly AI concierge for guests; a real portal with rent statements and maintenance requests for tenants.
⚙
Staff efficiency
AI clean-check, inbox triage, one-click campaigns, and an AI inspection scheduler — verified work, with far less manual chasing.
See it running, live.
Every screen in this deck is a real, working demo — sign in as staff, an owner, a contractor, or scan into the Guest App yourself.
AIPMS · AI-Powered Property Management — Short-Stay & Long-Term
1 / 11